Administrative Assistant, Job ID #4060
Employment Source / Full-time / One-year Contract / Starting ASAP / Toronto Centre

Who is JVS
JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do: www.jvstoronto.org.

Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.

Program Overview
The JVS Employment Source office, funded by MLITSD, provides a range of employment services (information and referral, one-on-one employment counselling, employment workshops, job development/placement services) to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field. 

We’re looking for someone who will: 
•    Provide clerical support  including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, faxing and photocopying
•    Reception duties and customer service to all clients, employers and visitors
•    Set up, maintain and file client records in EOIS CAMS as requested.  Prepare rosters of clients as needed. Assist with statistical and program reports
•    Assist with organizing appointments, orientations, and workshops and follow-up
•    Update client information on the JVS client tracking system and program specific database as per program needs and standards
•    Provide administrative support in processing claims for the training incentive component. Maintain up-to-date client and employer files
•    Maintain office supplies and equipment. Assist location staff with all administrative and other related duties

Flexible hours / evenings / weekends may be required for this position.

Qualifications & Experience:
•    High school diploma
•    1-2 years of office administration experience
•    Strong organization skills; detail oriented
•    Effective time management and problem solving skills
•    Effective verbal and written communication skills
•    Computer literate; the ability to learn systems used by the agency (i.e. SalesForce)

Our ideal candidate will also have:
•    Employment Ontario knowledge and exposure
•    Demonstrated financial literacy skills

Qualified applicants are invited to submit their resume & covering letter here. 
JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly. 
Our agency embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.